A Tull Plumbing – Job, PO & Performance Automation

Who They Are

A trade business juggling many jobs, suppliers, and staff, using tools like ServiceM8 to manage operations.

Challenges

• Purchase orders (POs) and supplier invoices arriving by email
• Manual creation of jobs and updates in job management tools
• Weak visibility on:
  • Staff performance
  • Cost per job
  • Supplier efficiency

What We Built

1. PO & Invoice Ingestion

• Reads incoming emails & attachments
• Extracts:
  • Supplier
  • Job references
  • Amounts
  • Line details
• Creates or updates jobs in their system (e.g. ServiceM8) automatically

2. Job Mapping & Updates

• Ensures costs are correctly attached to the right job
• Reduces manual lookup and keying

3. Performance & Reporting Layer

Uses the clean data to:

• Track staff productivity
• Monitor spend
• Highlight problem areas

Impact

• Less time in inboxes and spreadsheets
• Better financial clarity on every job
• A scalable automation model that feels like an in-house ops assistant, not a plugin
• Together, this cuts down manual admin dramatically and gives A Tull clear visibility on profitability per job, per team member, and per supplier

"Every supplier email automatically becomes a job update. We now have crystal-clear visibility on profitability across jobs, team members, and suppliers."